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Billing Specialist

Under the supervision of the Accounting Manager, the A/R & Billing Technician performs duties necessary for the daily operation of the Business Office specific to the Fiscal Department. This position is responsible for the timely and efficient completion of contract billing, general accounting transactions, account reconciliations and administrative tasks as needed. This position is also responsible for establishing and maintaining good working relationships with pertinent parties. Collaborative teamwork is a must.

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Specific Activities
Complete all contracts' recurring billing
• Preform monthly bank reconciliations
• Review G/L detail for appropriate costs incurred
• Collect, review and submit back-up documentation as needed
• Verify that monthly, quarterly and year-to-date amounts reconcile
• Submit according to contract instruction and store an electronic copy
• Flag any over/under performing contracts for supervisor review
• Flag any over/under spending contracts for supervisor review
• Propose a plan of action for consideration
• Navigate through the accounting software's A/R, A/P, and G/L modules
• Set up new contracts in accounting software
• Document and book all A/R and other journal entries
• Create and maintain Excel contract reconciliation and subcontractor reconciliation worksheets
• Monitor A/R aging report monthly for write-offs; propose a plan of action to supervisor for variances and past due balances
• Liaise with agency Managers, subcontractor staff and funding source personnel as appropriate under the direction of supervisor
• Review subcontractor invoices for accuracy and appropriate back-up documentation
• Monitor subcontractor’s budgets and communicate underage and overage to managers
• Accrue for each complete invoice and submit to Accounting Manager for approval
• Submit monthly invoices in a timely manner in accordance with contract specific needs
• Assist in preparing for individual contract audits, onsite reviews and desk reviews
• Assist with annual Single Audit as requested
• Assist with month end close process
• Assist with yearly subcontractor audits
• Preform periodic internal audits
• Create and update A/R billing instructions as needed
• Prepare spreadsheets and reports using Sage 300, Excel, and Word
• Maintain GAAP and HIPAA compliance in all tasks
• Participate in routine supervision and Fiscal meetings
• Cross-train with other Fiscal staff
• Complete other tasks as assigned
AA required with education in Accounting, Finance or Business Administration. BA preferred. Relevant experience in non-profit accounting will be considered in lieu of education. Current accounting students are encouraged to apply.  Any experience in the non-profit social services industry is a big plus! 

Knowledge, Skills, and Abilities Required:  
Basic knowledge of Generally Accepted Accounting Principles (GAAP), ability to type a minimum of 45 wpm, 10-key by touch, accurate spelling and grammar, and excellent verbal communication skills. Ability to grasp verbal and written instruction quickly. Ability to work efficiently and proactively with limited supervision; ability to complete work in a neat and timely fashion, and pay exceptional attention to detail. Applicant must be flexible, a team player, and able to multi-task and reprioritize as needed.
Establish and maintains effective working relationships while showing open mindedness and a collaborative spirit. Compatibility with agency purpose, goals, philosophy, and approach. Demonstrates enthusiasm and passion for their work. Utilizes a creative approach to problem solving. Interactions with others reflect a spirit of honesty, humbleness, and self-awareness. Accepts constructive criticism with a positive attitude. Ability to work well independently and demonstrate appropriate initiative. Must demonstrate knowledge of trauma Informed, client driven, and culturally competent care. 
Other Requirements
Reliable transportation. Must have a California driver license and good driving record. Willing to use own, properly insured, reliable vehicle for the job (mileage reimbursed). Employment subject to clearances, including background finger printing checks, driving record, tuberculosis testing, and drug testing.
Compensation and Benefits
  • Your well-being matters at North County Lifeline!
  • Paid vacation
  • Paid sick time
  • Paid holidays (13 days)
  • Exceptional medical, dental, vision, chiropractic and acupuncture coverage
  • Free health and wellness programs
  • Free Life Insurance
  • Employee Assistance program
  • Great employee incentive award programs
  • Training and education assistance
  • Matched 403b retirement plan
  • Flexible Spending Account
  • Menu of optional benefits, including short term disability, critical illness, accident, hospitalization and cancer policy
Physical Demands/Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee may occasionally lift and/or move up to 15 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Travel is required to multiple sites. Employee may be exposed to weather conditions prevalent at the time.  The employee will be required to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer.
Work Schedule
Non-exempt, Full-time, 40 hours a week- Monday – Friday- Flexible hours (may include evenings and weekends)