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Accounting Clerk
Lifeline Services is hiring an Accounting Clerk to support our growing team. You will be responsible for handling gift card requests and assisting with cash/check payments and receivables, assisting with invoicing, and other clerical and administrative tasks as needed. This is an entry-level role that will help our team to successfully facilitate fiscal contracts and provide support to staff who serve our clients.
We’re looking for a goal-oriented, individual who has a desire to learn, who enjoys working both independently and collaboratively and is interested in providing support to colleagues and the community through their work. This role requires excellent attention to detail, flexibility, and a solution-focused approach to problem solving since your day-to-day work will be handling and preparing payment requests (cash, checks, gift cards, etc.) and working closely with Fiscal and Direct Services staff to support changing operational needs both face to face as well as through email, chat, and phone communication.
Specific Activities
Qualifications/Requirements
Compensation and Benefits
Your well-being matters at Lifeline Community Services!
Physical Demands/Work Environment
- Assist A/P with check runs as needed (printing, stamping, distribution, e-filing, etc.)
- Assist in preparing for individual contract audits, onsite reviews and desk reviews
- Assist with preparing for annual Single Audit as needed
- Collect, customize, review and submit back-up documentation as needed, and store an e-copy
- Complete check and cash deposit processes as needed - scan to account, compile documentation, etc.
- Complete month end reconciliation & reporting responsibilities
- Complete other duties as assigned
- Create, monitor, update and reconcile data in various Excel spreadsheets
- Develop professional relationships with vendors as needed
- Document processes & instruction if/when applicable to supplement the existing Fiscal Policies & Procedures Manual
- Document specific processes to help with cross-training and so others can readily fill in in your absence
- Enter & post all recurring A/R; help monitor accounts for timely remittance of A/R
- Establish and maintain excellent working relationships with internal and external colleagues
- Exercise exceptional attention to detail in all duties
- Flag any spending issues for supervisor's review
- Gift Card Management - Process requests, create and control inventory, maintain stock, compile documentation, distribution records, etc.
- Learn to work with and decipher the information in reports spanning numerous contract periods
- Leverage historical docs to answer questions when possible
- Maintain GAAP and HIPAA compliance in all tasks
- Maintain updated Excel contract reconciliation worksheets
- Navigate through the accounting software's A/R, A/P, and G/L modules
- Notify supervisor any time a deadline cannot be reasonably met; advise on your availability to do overtime to complete the task
- Notify supervisor whenever workload is becoming overwhelming; propose prioritization of duties & seek supervisory input
- Notify supervisor whenever you can take on additional duties, whether one-time or permanently
- Prepare and post journal entries as needed; save the posting journal and asswociated back-up documentation for any atypical entries
- Prepare spreadsheets and reports using the accounting software (Sage 300), Excel, Word and Access
- Propose processes & instruction if/when applicable to supplement the existing Fiscal Policies & Procedures Manual
- Retain e-version of all original & subsequent back-up that has been submitted to ensure "the story" is clear, especially when there are revisions/re-submittals
- Retrieve and respond to all email & voicemail within 2 business days, even if just to provide notice of receipt and a later ETA for full response
- Review Contract Reconciliation worksheets against A/R Monitor Tool to ensure accuracy
- Review invoice back-up documentation to ensure accuracy and compliance without unnecessary disclosure
- Save all fiscal records on the server, including drafts and works in progress; use your individual folder only for documents not needed by other fiscal staff
- Serve as secondary fiscal contact as needed for A/P vendors
- Use brief & intuitive filenames on all e-docs; re-name as needed to ensure clarity within folders
- AA in Accounting, Finance, or Business Administration (preferred-equivalent experience will be considered).
- Basic knowledge of Generally Accepted Accounting Principles (GAAP)
- Typing speed of 45 wpm
- Intermediate MS Office software skills, to include Excel, Word, and Outlook.
- Accurate spelling and grammar; excellent written and verbal communication skills.
- Must have a valid driver’s license and reliable transportation with a good driving record.
- Willing to use own, properly insured, reliable vehicle for the job (mileage reimbursed).
- Employment subject to clearances, including background finger printing checks, driving record, tuberculosis testing, and drug testing.
Your well-being matters at Lifeline Community Services!
- Generous paid vacation
- Paid sick time (6 days)
- Paid holidays (14 days)
- 100% employer paid medical, dental, vision, chiropractic and acupuncture coverage
- 100% employer paid life insurance
- Health and wellness programs
- Employee Assistance program
- Professional development assistance
- Great employee incentive awards program
- Training and education assistance
- Matched 403b retirement plan
- Flexible Spending Account
- Paid supervision hours (clinical positions)
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee may occasionally lift and/or move up to 30 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Travel may be required to multiple sites. Employee may be exposed to weather conditions prevalent at the time. The employee will be required to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer.
Work Schedule- FT - nonexempt position
- Monday – Friday 8:30 – 5:00