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Accounting Manager

Under the supervision of the Associate Executive Director (AED) of Business Operations, the Accounting Manager performs the immediate oversight duties necessary for the daily operation of the Fiscal Department.  This position is designed to bridge the gap between the AED tasks and those of the fiscal staff, with the successful applicant having his/her hands in a little bit of everything Fiscal does, but with focus on personnel budgeting, contract budgeting, guiding & training program managers in budgetary oversight, providing decision-making guidance to direct-reports, and increasing efficiencies. The Accounting Manager must effectively juggle a large quantity of government grants and private grants to ensure all spending restrictions are met within the grantor’s guidelines and varying timeframes. This position is responsible for the timely and efficient completion of contractual and full-agency budgeting, to include staff cost accounting across multiple funding sources, reconciling ledgers, and managing, monitoring, and trouble-shooting employee funding allocations.  This position is also responsible for providing guidance to fiscal staff through issues that aren't necessarily black or white, while maintaining a solid documented rationale for the final decision. This position will cross-train with direct-reports and help backfill during staff vacations, etc.  Further, this position must establish and maintain excellent working relationships with internal and external colleagues.

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Specific Activities
  • Navigate through the accounting software's A/R, A/P, and G/L modules
    • Quickly create needed reports
    • Recognize the relationships between all modules and relevant reports
    • Research and propose ways to maximize the usage of fiscal technology
    • Assist with maintenance and clean-up of all module
  • Supervision
    • Provide recurring individual supervision to all direct reports
    • Assist staff with general accounting guidance and decision-making processes
    • Bring complex/unresolved issues with proposed options to supervisor’s attention
    • Document the instruction if/when applicable to supplement the existing Fiscal Policies & Procedures Manual
    • Address personnel issues in a timely manner consistent with agency policies and procedures; implement disciplinary action as needed
    • Train new fiscal staff/volunteers as needed
    • Utilize fiscal volunteer(s) when possible to maximize cost effectiveness of departmental labor
    • Facilitate the monthly Fiscal Team Meetings with the assistance of AED
    • Facilitate quarterly Fiscal Review Meetings with departmental managers
  • Manage agency staffing costs
    • Distinguish staffing patterns according to the diverse reimbursement methods of the
    •           various contracts
    • Allocate staff costs across multiple contracts in accordance with contract guidelines
    • Maintain & review agency-wide and departmental fiscal worksheets
    • Convert staff hours per week into Full-Time Equivalents (FTEs) and vice versa
    • Prepare budgets for new proposals (with supportive rationale for the figures)
    • Prepare budget modifications to existing budgets to accommodate changing needs when necessary
  • Manage Accounts Receivable & Accounts Payable
    • Routinely review all A/R aging; address variances and past dues balances
    • Collaborate with fiscal staff to trouble-shoot variances in payments received; make corrections as needed
    • Pursue past due balances with funders as needed
    • Review all invoices and contract reconciliation worksheets for accuracy, spending patterns, compliance, etc.
    • Review invoice back-up documentation to ensure accuracy and compliance without unnecessary disclosure
    • Verify that monthly, quarterly and year-to-date amounts reconcile
    • Sign approved invoices for submittal
    • Serve as primary fiscal contact when working with funding sources and subcontractors
    • Review and understand the diverse array of contract budget guidelines
    • Review and sign recurring payables
    • Provide guidance to A/P Technician regarding shared cost categories and cost pool participation
    • Work with and decipher the information in reports spanning numerous contract periods
    • Manage the internal audit process of random contracts/accounts; implement procedural improvements as needed
    • Maintain annual contracts reconciliation and annual contracts overview worksheets
    • Perform subcontractor invoice audits and provide a report of the results; follow up
    •   on any reported findings
    • Monitor accounts for timely remittance of A/P
    • Create professional relationships with vendors, contract representatives, and subcontractor liaisons as needed
  • Create and manage fiscal documentation
    • Process all new contracts for implementation by both fiscal staff and program managers
    • Create worksheets and reports as needed to effectively demonstrate fiscal data to various audiences, including program managers who may have only baseline understanding of fiscal terms and processes
  • Miscellaneous
    • Train program staff in fiscal-related procedures
    • Facilitate the collection of all requested information for the annual Single Audit
    • Facilitate all contract audits by funding sources
    • Facilitate internal audits of identified expenses
    • Research, chart and prepare recommendations about atypical accounting
    •   transactions and chart of accounts structure
    • Prepare and post journal entries as needed
    • Prepare spreadsheets and reports using the accounting software (Sage 300), Excel,
    •   Word and Access
    • Maintain GAAP and HIPAA compliance in all tasks
    • Participate in routine supervision and Fiscal meetings
    • Manage the continued development and updating of the Fiscal Procedures Manual
    • Cross-train with other Fiscal staff
    • Complete other tasks as assigned
The ideal candidate for this role:
  • BA required in accounting or related fields; MBA preferred.
  • 1 year minimum managerial experience; nonprofit preferred
  • Master at Excel functions (to include V-lookups, graphing, and pivot tables)
  • Minimum 1 year experience with the non-profit social service industry in ANY capacity
  • 1-2 years’ experience with robust corporate accounting software (proficiency in Sage ERP 300/ACCPAC a plus)
Knowledge, Skills, and Abilities Required:  
  • Must have knowledge of Generally Accepted Accounting Principles (GAAP) and the OMB Super Circular
  • Can adapt quickly to ongoing change in a fast-paced environment
  • Can forge collaborative working relationships with 20+ program managers and provide ongoing fiscal guidance and recommendations to them
  • Must have exceptional people skills, to include strong problem-solving and dispute resolution skills
  • Type a minimum of 45 wpm, with accurate spelling and grammar
  • Able to guide colleagues and direct reports with clear verbal and written instruction
  • Proactive in problem-solving, getting answers, and developing greater efficiencies throughout the department
  • Will work in a neat, organized, and timely fashion, with exceptional attention to detail
  • Flexible team player who can multi-task
  • learns quickly, takes notes, asks lots of questions
  • loves accounting AND working with people AND has a heart for the services Lifeline provides
  • Must have some business administration acumen
  • Establish and maintains effective working relationships while showing open mindedness and a collaborative spirit.
  • Compatibility with agency purpose, goals, philosophy, and approach. Demonstrates enthusiasm and passion for their work.
  • Utilizes a creative approach to problem solving. Interactions with others reflect a spirit of honesty, humbleness, and self-awareness.
  • Accepts constructive criticism with a positive attitude and willingness to implement change.
  • Ability to work well independently and demonstrate appropriate initiative.
  • Must demonstrate knowledge of trauma Informed, client driven, and culturally competent care. 
Other Requirements
Reliable transportation.Must have a California driver license and good driving record. Willing to use own, properly insured, reliable vehicle for the job (mileage reimbursed). Employment subject to clearances, including background finger printing checks, driving record, tuberculosis testing, and drug testing.

Compensation and Benefits
Your well-being matters at North County Lifeline!
  • Paid vacation
  • Paid sick time
  • Paid holidays (13 days)
  • Exceptional medical, dental, vision, chiropractic and acupuncture coverage
  • Free health and wellness programs
  • Free Life Insurance
  • Employee Assistance program
  • Great employee incentive award programs
  • Training and education assistance
  • Matched 403b retirement plan
  • Flexible Spending Account
  • Menu of optional benefits, including short term disability, critical illness, accident, hospitalization and cancer policy
Pay Range Salary will commensurate with experience and education. $61,173+ to start. Differential pay offered for bilingual skills.
Physical Demands/Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee may occasionally lift and/or move up to 15 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee may be exposed in an extremely stressful environment where there are considerable mental and emotional demands. Employee may be exposed to weather conditions prevalent at the time.  The employee will be required to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer.
Work Schedule

Exempt, Full-time, 40 hours a week- Monday – Friday- Flexible hours (may include evenings and weekends)