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Staff Accountant

We are looking to hire a dynamic and dedicated STAFF ACCOUNTANT who is a motivated self-starter.
 
Come be part of a team who CAR2Es!  At North County Lifeline, you’ll find people who are Connected to the communities we serve, Authentic, and Resourceful.  We are Responsive to the needs of our clients and Engaged in our mission to build self-reliance among youth, adults, and families.
 

Under the supervision of the Chief Operating Officer, the Staff Accountant is responsible for managing a high volume of grants, budgets, and shifting priorities in accordance with non-profit Generally Accepted Accounting Principles (GAAP).  Performs the daily operations of contract management in the Business Office and cross-trains to assist with other fiscal roles as needed.

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Specific Activities
  • Prepare budgets & monitor agency costs at micro and macro levels
  • Prepare budget modifications to existing grants to accommodate changing needs
  • Prepare for & facilitate individual contract audits, onsite reviews and desk reviews (including liaising
with auditors)
  • Assist with Chart of Accounts maintenance and clean-up
  • Scan/save fiscal records to the server as needed
  • Assist with the collection & preparation of all requested information for the annual Single Audit
  • Prepare budgets for new proposals (with supportive rationale for the figures)
  • Attend fiscal meetings and funder meetings
  • Bring any over/under performing & spending contracts to supervisor's attention with recommended corrective
action
  • Bring complex/unresolved reconciliation issues with proposed options to supervisor’s attention
  • Collect, customize, review and submit back-up documentation as needed
  • Complete month end reconciliation & reporting responsibilities
  • Complete other duties as assigned
  • Complete select contracts' recurring billing and document the A/R & submittal date
  • Create, update, and maintain fiscal documentation to effectively demonstrate fiscal data to various audiences,
including program managers
  • Cross-train with other fiscal staff to expand scope of fiscal knowledge and to provide support during others'
absences & busy times
  • Distinguish & interpret varying revenue and expense patterns of the agency’s various contracts
  • Document specific processes to help with cross-training and so others can readily fill in in your absence
  • Edit & maintain personnel FTE tracking tools to reflect all cost-reimbursed contract's amortized FTE for the
contract period to date
  • Edit & maintain reconciliation worksheets to maximize functionality & helpfulness to the readers
  • Ensure all spending restrictions are met within the funder’s guidelines and varying timeframes
  • Establish and maintain excellent working relationships with internal and external colleagues
  • Exercise exceptional attention to detail in all duties
  • Fulfill requests from program staff in the interest of maximizing fiscal efficiencies & assisting with programmatic
reporting
  • Fullfill various requests from funders
  • Guide program managers in budgetary oversight, including employee funding allocations
  • Leverage historical docs to answer questions when possible
  • Liaise with external subcontractor staff and funding source personnel
  • Liaise with internal program administrators and managers to gather data critical to billing & reporting
  • Maintain GAAP and HIPAA compliance in all tasks
  • Monitor & edit temp restricted & deferred revenue worksheets monthly for assigned subset of agency grants &
contributions
  • Monitor & manage employee funding allocations and associated personnel costs across multiple contracts in
accordance with contract guidelines
  • Monitor a diverse array of contract budget guidelines and individual contract compliance
  • Monitor designated subset of grants for timely remittance of A/R; pursue past due balances as needed
  • Navigate through the accounting software's A/R, A/P, and G/L modules
  • Notify funder any time a deadline cannot be reasonably met; provide a new ETA for expected completion
  • Notify supervisor any time a deadline cannot be reasonably met; advise on your availability to do overtime to
complete the task
  • Notify supervisor whenever workload is becoming overwhelming; propose prioritization of duties & seek
supervisory input
  • Notify supervisor whenever you can take on additional duties, whether one-time or permanently
  • Prepare and post journal entries as needed; save the posting journal and associated back-up documentation for
any atypical entries
Qualifications/Requirements
 Bachelor’s degree in Accounting or equivalent related experience required.  Experience using a robust enterprise accounting software; experience with Sage accounting software a plus.  Experience at non-profit social services organization in any capacity a plus!
 
Knowledge, Skills, and Abilities Required
Ability to process a high volume of transactions quickly and accurately.Knowledge of Generally Accepted Accounting Principles (GAAP) required.Ability to complete tasks within strict deadlines and with limited supervision.Ability to re-prioritize and multi-task as needed.Willingness to accommodate frequent change with diplomacy and professionalism.Team player with ability to cross-train co-workers in payables procedures, as well as assume increasing responsibilities and growth in the job.Excellent communication skills and willingness to take initiative in learning new tasks.Navigate through the accounting software as necessary to perform tasks.Proficient typist (> 40 wpm) and 10-key by touch required.Demonstrate intermediate to advanced proficiency in Microsoft Word, Excel, Outlook and Access.Exceptional attention to detail; extremely organized; excellent math, analytical and computer skills; strong communicator, quick learner, and quick processor.
 
Other Requirements
Willing to use own, properly insured, reliable vehicle for the job (mileage reimbursed in excess of commute). Employment subject to clearances, including background finger printing checks, driving record, tuberculosis testing, and drug testing.Vaccinated against Covid-19 (proof required) or attained qualifying exemption.
 
Compensation and Benefits
Your well-being matters at North County Lifeline!
  • Paid vacation
  • Paid sick time
  • Paid holidays (14 days)
  • Exceptional medical, dental, vision, chiropractic and acupuncture coverage
  • Free health and wellness programs
  • Free Life Insurance
  • Employee Assistance program
  • Great employee incentive award programs
  • Training and education assistance
  • Matched 403b retirement plan
  • Flexible Spending Account
  • Menu of optional benefits, including short term disability, critical illness, accident, hospitalization and cancer policy
Pay Range Salary will commensurate with experience and education. Differential pay offered for bilingual skills. EEO.
.
 
Physical Demands/Work Environment

Work is performed primarily in a standard office environment in Vista; this is not a telecommuting/work-from-home position.  Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amount of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer. Use of personal vehicle during employment is required.

 

Work Schedule

Non-exempt; full-time, 40 hours a week, Monday – Friday

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